Swap Guidelines
Posted: Sat Jul 10, 2010 9:18 pm
SWAP GUIDELINES
1. Due date is the date that the items to be swapped are in the hostess’ hands, not the date they are to be mailed.
2. You cannot host a swap until you have successfully participated in 3 separate swaps (different hostesses). . . that means "well made" (something you would want to receive) and sent "on time." If you cannot do this three times in a row, you are not permitted to host a swap and you are put on a "slow list."
3. When hosting a swap, you must communicate regularly with the participants. Usually this is done in private emails or PMs instead of a general thread.
4. If you must drop out, contact the hostess asap and let her know so she can arrange an angel if needed. Emergencies such as surgery, death in the family, etc. are excused always.
5. If you send swap items late, they will be returned unopened. (Except if there are several late ones and the group has agreed to wait - again, communication.) If you still want to be a part of the swap, it is the late one's responsibility to send out individual swap items to each participant only if the hostess and all other participants are agreeable.
6. If you are late once, you are placed on a slow list and a hostess may ask the list moderator for this information. If you have been late twice or otherwise not fulfilled swap participation (determined by the hostess), then you will placed on a probationary period from swapping on the list.
7. When hosting, be very specific about what is required - example, how much postage; is the due date a hard date or can someone be a day or two late, do you need postage or cash or a check, etc.
8. The hostess may “bend” the guidelines under acceptable circumstances.
9. It is imperative that each hostess turn around received swaps within 10 days of receipt of participants’ artwork.
10. When participating in "round robin" type swaps, artwork that has been in a participant's hands for more than two weeks must be either returned to the originator or passed along to the next person in line.
11. Round robin participants should, out of respect to all participants and the host, post when artwork is received as well as when forwarded.
1. Due date is the date that the items to be swapped are in the hostess’ hands, not the date they are to be mailed.
2. You cannot host a swap until you have successfully participated in 3 separate swaps (different hostesses). . . that means "well made" (something you would want to receive) and sent "on time." If you cannot do this three times in a row, you are not permitted to host a swap and you are put on a "slow list."
3. When hosting a swap, you must communicate regularly with the participants. Usually this is done in private emails or PMs instead of a general thread.
4. If you must drop out, contact the hostess asap and let her know so she can arrange an angel if needed. Emergencies such as surgery, death in the family, etc. are excused always.
5. If you send swap items late, they will be returned unopened. (Except if there are several late ones and the group has agreed to wait - again, communication.) If you still want to be a part of the swap, it is the late one's responsibility to send out individual swap items to each participant only if the hostess and all other participants are agreeable.
6. If you are late once, you are placed on a slow list and a hostess may ask the list moderator for this information. If you have been late twice or otherwise not fulfilled swap participation (determined by the hostess), then you will placed on a probationary period from swapping on the list.
7. When hosting, be very specific about what is required - example, how much postage; is the due date a hard date or can someone be a day or two late, do you need postage or cash or a check, etc.
8. The hostess may “bend” the guidelines under acceptable circumstances.
9. It is imperative that each hostess turn around received swaps within 10 days of receipt of participants’ artwork.
10. When participating in "round robin" type swaps, artwork that has been in a participant's hands for more than two weeks must be either returned to the originator or passed along to the next person in line.
11. Round robin participants should, out of respect to all participants and the host, post when artwork is received as well as when forwarded.